Payroll Project Reporting Coordinator

Role Summary

The Project Reporting Coordinator will provide routine and some advanced administrative support to internal and external project management team members by providing comprehensive and accurate data related to project specific reporting requirements. This position will collect, process, input, organize and file data and documentation from various sources and stakeholders in order to comply with the standards and regulations as governed by municipalities, state and federal jurisdictions. All activities will be performed in support of the strategy, vision and values of JE Dunn.  

• Autonomy & Decision Making: Follows directions and refers all exceptions to supervisor.
• Career Path:  Senior Project Reporting Coordinator

Key Role Responsibilities - Core

PROJECT REPORTING COORDINATOR – CORE
•    Actively participates in all aspects of the project-specific safety plan and culture.
•    Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team and/or as warranted by established business processes, in order to support the administrative, documentation, data, reporting, compliance and communications needs of projects.
•    Processes information within specific timeframes in order to maintain efficiency and timeliness of documentation, submissions, communications and reporting.
•    Organizes information into standard formats and reports in various systems and locations such as the project website, CMiC, etc.
•    Coordinates electronic submission of documents. Prepares routine correspondence and reviews outgoing materials for conformance with best practice standards and formats.
•    Understands and ensures compliance with city, federal, state and municipal regulations and guidelines, such as the Davis Bacon Act, the Fair Labor Standards Act, Contract Work Hours and Safety Standards Act, etc.
•    Supports project management and ensures the appropriate application of prevailing wage and fringe benefit requirements, overtime standards and payroll deductions and workforce hours.
•    Contributes to effective, accurate, organized and timely access to information and communications by all stakeholders throughout the project.
•    Communicates subcontractor non-compliance with the project management team by identifying and explaining the situation, actions for course correction, and recommended next steps.
•    Processes and distributes incoming communications (e.g., mail, email, fax) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
•    Provides timely and effective communication via e-mail, telephone, etc. to internal staff and external customers and subcontractors.
•    Receives and directs incoming telephone calls and visitors.
•    Demonstrates a positive and professional attitude, maintaining composure under pressure.
•    Shares subject matter expertise in order to support teamwork and deliver results.
•    Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
•    Exercises discretion and integrity with highly confidential and sensitive information.
•    Responds to business needs and requests from various stakeholders often with limited information. Takes steps to gather knowledge and information necessary to complete tasks.
•    Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
•    Demonstrates positive approaches to adapting to change. Supports project work program and the corporate change initiatives.

Key Role Responsibilities - Additional Core

CUSTOMER SERIVCE

• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.

• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Proficiency in MS Office
• Organizational skills - Intermediate
• Ability to deliver quality through attention to detail - Intermediate
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Knowledge of administrative, office and general accounting procedures and standards - Intermediate
• Ability to quickly and effectively solve complex problem

• Knowledge of organizational structure and available resources
• Ability to build relationships and collaborate within a team, internally and externally

Education

High School Diploma or GED (Required).

Experience

• 2+ years administrative support experience (Preferred).
• Accounting/Payroll experience (Preferred)

Working Environment

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

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