Senior Accounts Payable Administrator

Role Summary

The Senior Accounts Payable Administrator will record, track and process invoices.  This position will be responsible for matching invoices, coding documents, and communicating with vendors.  All activities will be performed in support of the strategy, vision and values of JE Dunn.

• Autonomy & Decision-Making:  Follows directions and refers all exceptions to supervisor.
• Career Path:  Accounts Payable Specialist.

Key Role Responsibilities - Core

 ACCOUNTS PAYABLE FAMILY – CORE

• Accurately records, tracks, fulfills and pays statements, invoices, and credit card transactions to ensure complete financial records.
• Provides initial sort and scan of company AP documents/invoices for timely payment.
• Codes and review documents/invoices for proper job cost or general ledger account distribution according to Company Current Best Practices.
• Communicates with vendors concerning statement differences, vendor letter inquiries, and all related matters.
• Communicates with internal customers to facilitate timely and accurate vendor payments.
• Provides guidance to internal customers on vendor payment processing and associated tools.
• Prepares ad hoc reporting as requested by various internal customers.
• Facilitates vendor discount/rebate programs.

• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments; recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.
• Participates in periodic department meetings.

Key Role Responsibilities - Additional Core

SENIOR ACCOUNTS PAYABLE ADMINISTRATOR

In addition, this position will be responsible for the following:

• Helps check figures, postings, and data entry of other staff members.  Documents any issues for correct entry, mathematical accuracy, and proper coding.
• Investigates and resolves issues related to particular invoices or vendors as needed.
• Processes employee reimbursement and mileage requests to ensure adherence to Company Best Practices and timely payment.
• Supports project teams to ensure the accurate delivery of subcontractor payments.
• Assists Project Managers to ensure accuracy of owner billings and backup.
• Partners with project coordinators on subcontractor RFP issues and insurance compliance.
• Reviews and processes self-perform billing invoices submitted by project teams.
• Communicates with subcontractors on inquiring of check status and required paperwork.
• Selects and mails out checks to subcontractors when owner payment is received.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely
• Communication skills, verbal and written

• Proficiency in MS Office with emphasis on Word and Excel skills
• Proficiency in Adobe, Bluebeam, or other PDF systems
• Ability to understand and implement best practice standards
• Demonstrated knowledge of organizational structure and available resources
• Ability to meet tight deadlines and prioritize
• Ability to follow up on inquiries in a timely manner
• Ability to deliver quality through attention to detail
• Organizational skills
• Listening skills
• Ability to build relationships and collaborate within a team, internally and externally

Education

• High School diploma or equivalent (Required)
• Associate’s degree in accounting (Preferred)
• In lieu of the above requirements, relevant experience will be considered.

Experience

• 2+ years accounts payable experience (Required)
• Construction industry knowledge (Preferred)

Working Environment

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

Click here for benefits details.