Senior Project Administrator


Nashville, TN, US, 37210

Best People + Right Culture. These are the driving forces behind JE Dunn’s success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company’s rewards, we’ve found a sustainable way to grow in our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.

Role Summary

The Senior Project Administrator will provide routine and advanced administrative support to one (or more) managers, departments or work programs. This position will be responsible for preparing routine, advanced and technical correspondence and reports; evaluating, developing and teaching best practices; and influencing and guiding others to achieve teamwork, learning and quality outcomes throughout the work program. All activities will be performed in support of the strategy, vision and values of JE Dunn.     

  • Autonomy & Decision Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.
  • Career Path: Various

Key Role Responsibilities - Core

•    Utilizes responsibility matrix (WorkSmart) to ensure alignment with ongoing business process improvement efforts, supporting full project lifecycle.
•    Collects, processes, inputs, organizes and files data and documentation from various sources and stakeholders as requested by project management team in accordance with established business processes.
•    Processes information within specific timeframes in order to maintain efficiency and timeliness.
•    Provides timely and effective communication to internal and external stakeholders.
•    Supports project management during the bidding process, with deliverables such as creating bid invitations, preparing specifications documents, addressing regulatory and compliance requirements and creating, tracking and following up on bid communications.
•    Supports project management during the award process by;
o    Issuing and/or preparing bond memos 
o    Setting up, issuing, and fully executing subcontracts
o    System access to dashboards
•    Organizes information into standard formats and reports in various systems and locations such as the project dashboard, CMiC, electronic signature tools, etc. Maintains documents per established file structure.
•    Coordinates submission of project documentation per project requirements. Prepares routine correspondence (such as letters, emails, meeting notes and proposals) and reviews outgoing materials for conformance with best practice standards and formats.
•    Creates and distributes potential change items (PCIs) and requests for information (RFIs). Follows up as needed to include pricing efforts and distribution of change orders.  
•    Supports project management with project deliverables, such as managing information on the project dashboard and electronically processing various documents (such as submittals, pay applications, bills of sale, compliance documentation, requests for information and change documents).
•    Tracks, monitors and/or collaborates with internal stakeholders to ensure necessary documentation (such as badging, certified payroll, diversity reporting, insurance certificates, bonds, lien waivers, affidavits, etc.) meets compliance requirements before releasing payments to subcontractors.
•    May receive and direct incoming telephone calls and visitors or provide additional administrative support to other functions to help meet business and staffing needs.
•    Shares subject matter expertise to support teamwork and deliver results.
•    Utilizes discretion and integrity with highly confidential and sensitive information.
•    Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs. 
•    Manages difficult or emotional customer situations promptly and efficiently. 
•    Meets client commitments; recognizes and acts upon service opportunities. 
•    Solicits and applies feedback to improve quality and service. 
•    May support various administrative needs for the project team as needed, such as arranging team member travel, managing expense reporting, etc.

Key Role Responsibilities - Additional Core


In addition, this position will be responsible for the following:

  • Performs duties of the Project Administrator role successfully.
  • Provides advanced and technical administrative support to the work program and/or one or more executives.
  • Uses business acumen and knowledge of how to navigate stakeholder relationships to gather information necessary to complete non-routine and complex tasks.
  • Serves as a change agent, participating in work program and corporate task forces to develop continuous improvement plans and resources, promoting productivity and quality outcomes.
  • Provides guidance on resource allocation and workload management for project assignments.
  • Provides feedback and coaching to support individual employee performance, learning and career development.
  • Provides performance and development goal guidance for project support.
  • Models and communicates a high degree of resilience and adaptability, constantly assessing priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness in a highly dynamic and fast-paced work environment.
  • Assess need for additional headcount and interview project support candidates for assigned area.
  • Oversees onboarding and training for new project support hires for assigned area.
  • Makes decisions in light of broader financial goals and constraints.

Knowledge, Skills & Abilities

  • Ability to perform work accurately and completely, and in a timely manner
  • Communication skills, verbal and written – Advanced
  • Proficiency in MS Office – Advanced
  • Organizational skills – Advanced
  • Ability to deliver quality through attention to detail – Advanced
  • Strong business acumen and critical thinking ability – Advanced
  • Knowledge of dashboards, file structures, TPS, PowerBI, Sharepoint – Advanced
  • Ability to learn and use a variety of software, tools and systems necessary to meet business needs – Advanced
  • Knowledge of construction industry terminology and documents – Advanced
  • Knowledge of administrative, office and general accounting procedures and standards – Advanced
  • Ability to conduct effective presentations – Advanced
  • Proficiency in project management and accounting software, such as CMiC – Advanced
  • Knowledge of organizational structure and available resources – Advanced
  • Ability to provide informal and formal leadership, including mentoring and training, among team members and peers
  • Ability to quickly and effectively solve complex problems – Advanced
  • Ability to mentor and train for project management
  • Ability to oversee performance management of all levels of project coordination
  • Ability to build relationships and collaborate within a team, internally and externally


  • High School Diploma or GED (Required)
  • Bachelor’s degree in business administration, construction, or related field (Preferred)
  • In lieu of the above requirements, equivalent relevant experience will be considered.


  • 8+ years administrative or clerical support experience (Required)
  • 5+ years construction project support experience (Required)
  • 5+ years people management experience (Required)

Working Environment

  • Must be able to lift up to 10 pounds
  • May require periods of travel
  • Must be willing to work non-traditional hours to meet project needs
  • Normal office environment, but may be exposed to extreme conditions (hot or cold)
  • Frequent activity: Sitting, Viewing Computer Screen
  • Occasional activity: Standing, Walking, Bending, Climbing, Reaching above Shoulder, Pushing, Pulling

Benefits Information

The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.

Click here for benefits details.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company.  Please, no phone calls or emails.

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Why People Work Here

At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them

Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts

About JE Dunn

For more information on who we are, click here.

Nearest Major Market: Nashville